Test Company Posting Journal File Destinations


One thing we all must remember while restoring a Live Company DB onto a Test Company DB is, that several places in GP tables, Company ID is stored. We have a SQL Script that will search ALL tables and ALL columns that contain the Inter ID (SQL ID for each GP database) and replace the live DB ID with test DB ID.

This post explains some specific cases where the Posting Journals of all transaction types are destined to a text file. Typically, in a multi-company environment, consultants would setup the path for all Posting Journals with the respective company Inter ID (or any folder name that uniquely identify each company).

I will explain you an ideal scenario, where this poses an issue.

I would restore live backup onto a Test Company and run the SQL script that will replace all live company ID references to test company ID. But my Posting Journals File destination is a simple string value, something like below (I have taken Purchase as a sample series):

:C:Journals/[CompanyID]/Purchase/[JournalReportName].txt

So if my live company ID is, for instance, VMLIVE, then the above path would like this:

:C:Journals/VMLIVE/Purchase/JournalReportName.txt

Whenever I post a purchase transaction, my Posting Journal detail would go and get append on this file, which I can audit at any point of time.

Now, consider that my Test Company ID is VMTEST. When I restore my live backup onto my test company and run the SQL script which replace live company reference with test company ID, everything would get fixed except this. Since the value stored in File Destination field in the Posting Journal Destinations table (SY02200) is NOT JUST the company ID, but the above Filename with Path.

After restoration and I post a purchase transaction on my test company, the posting information get appended on the file JournalReportName.txt on the path C:\Journals\VMLIVE\Purchase, which is WRONG. It’s not just wrong. Your posting journal file gets dumped with test entries as well as live entries. If any client audits the Posting Journal files as part of their internal process(es), then it’s a big trouble.

In such scenarios, where all posting journals are destined to a text file on a path identified specifically by a company ID or name, the GP Administrator must make sure that the field FILEXPNM (File Export Name) on table SY02200 (Posting Journal Destinations) must be properly updated before we post any test entires. Below is the simple UPDATE statement which would fix this:

UPDATE SY02200
SET FILEXPNM = REPLACE(FILEXPNM, ‘[LiveCompanyID/Name]‘, ‘[TestCompanyID/Name]‘)

Where [LiveCompanyID/Name] denotes the value which identifies your Live Company and [TestCompanyID/Name] denotes the value which identifies your Test Company.

VAIDY

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