Account Segments Vs. Analytical Accounting – My Thoughts


This post from Mohammed R. Daoud sums it all about Account Segments Vs. Analytical Accounting.

I just wanted to share my thoughts:

Account Segments are simply real. You are going to have separate accounts for specific entity and that means you must be setting these accounts up on several other places in GP other than only Posting Accounts setup. For instance, if you are going to have accounts for each employees of your organization and you track expenses on them, then you got to have each account setup against each employee explicitly and setup GP such that it takes accounts from employee directly instead of Posting Accounts.

Analytical Accounting is purely logical. You don’t really have separate account for each entity that you wish to. Setting up AA dimensions and codes are one time.

Actual complexity lies in assigning AA codes on a particular transaction. Worst case, if you have an apportionment across different AA codes, you have manually apportion it in Analytical Accounting Transaction Entry form. Data Entry is very complex at times with AA. Without proper AA setup, your data will logically scattered and any analysis on this data would be a menace for you to understand.

You can minimize the data entry time by using Analytical Accounting ALIAS, but that again depends on case to case basis. You cannot always depend on AA ALIAS for all kinds of transactions.

Simply speaking, AA considerably reduces your COA but let you toil at times entering apportionment within a transaction. You gain on one side, you have to experience some pain on the other side.

VAIDY

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Analytical Accounting Menu Master Table (SY07110) Records Multiplying – Bug & Workaround


This one is another SY07110 (syMenuMstr) table issue.

For the past 1 week, users were complaining about GP slow down as soon as they select a company and click OK. The delay was anywere between 30 seconds to 1 minute, which is quite huge, considering the fact that GP is suppose to get initiated within 3-5 seconds maximum.

We have two different launch files; those users who are not suppose access AA and those who access AA. This delay was reported by only AA users. And that eased my debugging task out.

Troubleshooting started by taking a SQL Profile exactly at the time of selecting a company and clicking on OK. After painfully long time, GP got initiated with all Menu and other startup objects. I stopped SQL Profiler and noticed the following piece of SQL query being executed for as many as 143 times, which in total resulted in 4730 records:

The above query is same except some of the fields. But all these SQL SELECTs where targeting the same product; AA (CmdDictID = 3180).
Quite shockingly, I had 4730 records in SY07110 for Dictionary ID 3180, i.e. AA.
So how to solve this? Simple. I took a backup of this table (just for precaution) and executed the following SQL query:
DELETE DYNAMICS..SY07110
WHERE CmdDictID = 3180
It removed all 4730 records for AA module. I then launched GP. Bingo. It’s getting initiated in as long as 3 seconds.
The story does not end here. For the first time SY07110 table gets inserted with 33 records for AA module. As and when a user launch GP, with AA module, it inserts exactly ONE additional row onto SY07110 table.
Now this certainly looks like a bug.
So what’s the solution? Time being, I have to write a scheduled SQL job which will execute the above DELETE query on a weekly or daily basis.
I am not sure who else is currently facing this issue. If any of you people have this issue, then at least you have a workaround.
I am planning to raise a Support Ticket with MSFT team if no one out there gets back to me with a solution and make sure that this is not a bug as such.
VAIDY