Possibility of Changing Account Format of COA

Over at Dynamics GP Support and Services Blog, Andrea Melroe describes on possibility of changing the account format of COA, rules involved, limitations and more important factors.

Excellent post and I am sure many GP customers and partners can learn a thing or two from this all important post.


Changing Account Format for Chart of Accounts in GP – Dynamics GP Support Services Blog

Nicely written post by Andrea Melroe on Microsoft Dynamics GP Support and Services blog.

If anyone has got any doubt about how to change the Chart of Accounts (COA) format and what are the things to understand on this process, read this post: Is it possible to change the account format for the chart of accounts in GP?

It’s highly elaborative and easy to understand.


Account Segments Vs. Analytical Accounting – My Thoughts

This post from Mohammed R. Daoud sums it all about Account Segments Vs. Analytical Accounting.

I just wanted to share my thoughts:

Account Segments are simply real. You are going to have separate accounts for specific entity and that means you must be setting these accounts up on several other places in GP other than only Posting Accounts setup. For instance, if you are going to have accounts for each employees of your organization and you track expenses on them, then you got to have each account setup against each employee explicitly and setup GP such that it takes accounts from employee directly instead of Posting Accounts.

Analytical Accounting is purely logical. You don’t really have separate account for each entity that you wish to. Setting up AA dimensions and codes are one time.

Actual complexity lies in assigning AA codes on a particular transaction. Worst case, if you have an apportionment across different AA codes, you have manually apportion it in Analytical Accounting Transaction Entry form. Data Entry is very complex at times with AA. Without proper AA setup, your data will logically scattered and any analysis on this data would be a menace for you to understand.

You can minimize the data entry time by using Analytical Accounting ALIAS, but that again depends on case to case basis. You cannot always depend on AA ALIAS for all kinds of transactions.

Simply speaking, AA considerably reduces your COA but let you toil at times entering apportionment within a transaction. You gain on one side, you have to experience some pain on the other side.